Position Title: Conservation Assistant
Location: Gilsland Farm Audubon Center, Falmouth, ME
Immediate Supervisor: Director of Conservation
The Conservation Assistant plays a critical role for the Conservation Department by providing administrative, technical, clerical, programmatic, and database support. The Assistant also will help provide back-up support for the Executive Assistant.
• Acts as the primary Administrative Assistant for all programs in the Conservation and Advocacy Departments, including responding to general inquiries by phone and email.
• Provides general program support as needed, e.g., reviews and files submissions from Community Science volunteers; coordinates registration, speakers, agendas, facilities, and sustenance for workshops; manages data for Community Science volunteer surveys; helps interview and hire seasonal biologists or other temporary Conservation positions; occasionally assists with field work and workshops; and conducts background research on specific topics.
• Provides general support for Advocacy Department, including recruiting grassroots activists; creating and assembling materials for tabletop displays at fairs and professional meetings; and coordinating letter-to-the-editor, phone banking, and similar grassroots campaigns.
• Updates and manages department databases and contact with landowners as needed.
• In coordination with Communications, oversees production of major publications such as technical reports and scientific manuscripts (may involve any or all of the following as requested by staff: typing, editing, formatting, proofing, copying, layout, and printing) as well as general correspondence, memos, and other documents.
• Recruits and supervises volunteers to help with general clerical work; seeks, trains, supervises, and assists volunteers and interns assigned to specific projects.
• Updates Conservation pages on Maine Audubon website, including editing existing pages and adding links to reports and other publications as needed.
• Assists with grant writing and reporting as needed.
• Acts as back-up for the Executive Assistant and occasionally assists other departments without Administrative Support.
• Other duties as needed and assigned.
Internal: Reports to Director of Conservation and supports all other regular and temporary Conservation and Advocacy staff. Assists with hiring and support for seasonal staff. Supervises Conservation and Advocacy volunteers. Works with all Maine Audubon staff in Falmouth and in other state locations.
External: Maine Audubon Board and committee members, Volunteers, Chapter members, National Audubon personnel, Government officials, other NGOs, the general public, vendors.
Equipment: Computer, Photocopier (including Scanner and Fax), Printers, Telephone, Postage Meter, Conference phone, Calculator, Projector.
- Bachelor’s degree required.
- A minimum of two years’ experience in an administrative position, preferably as part of a team in a fast-paced nonprofit office.
- Excellent interpersonal skills, including ability to interact positively and enthusiastically with the public and professional partners.
- Strong organizational skills, attention to detail and the ability to work independently, take initiative, and prioritize work.
- Exceptional skills in editing and word processing (MS Word), including familiarity with preparation of reports, manuscripts, charts, tables, and flyers.
- Proficiency with spreadsheets, databases and digital slide shows.
- Experience with Gmail and Google docs, MS Publisher, Access, Excel, PowerPoint, and WordPress preferred.
- Familiarity with ArcGIS a plus.
- Successful team player.
- Tolerance, patience, and good humor helpful.
- Knowledge of wildlife and environmental issues helpful.
- Willingness to develop new skills and knowledge on program issues as time permits.
Physical Requirements: Ability to use a computer for long periods. There is some heavy lifting necessary at times for this position (carrying trays of bulk mail, carrying boxes of reports, carrying program supplies and equipment, etc.). The position also includes occasional travel and field work.
Hours & Pay: This is a 30-40 hour per week job, with full benefits, at a competitive nonprofit hourly rate.
To apply: Please send a cover letter and resume to Beth Pauls at firstname.lastname@example.org with “Conservation Assistant” in the subject line.
Review of applications will begin on September 23, 2019. Position open until filled. Maine Audubon is an Equal Opportunity Employer.